TIME

Monograph

Role in O4A

Monograph is a resource to monitor team workload, track hours and project fees. It is also used to streamline project invoicing.

Your Role

• Hours will need to be tracked regularly to ensure that reports and project health checks are accurate and current.

• For Vacation, Banked Time and Flex you must use “Request Time Off”. Holidays are added automatically.

Keep in mind, vacation requests must be done a month in advanced when taking over a week off. For a day-off request, a week will suffice.

• Monograph allows for an additional level of tracking hours under “Activity Lists”.

• Monograph uses phases and their scheduled dates to project hours for each team member.

• We invoice out of Monograph - having the schedules up to date will assist with projecting our cash flow; as schedules push back it affects our monthly billing.

Service Items

O4A

  • O4A Administration:

  • O4A Basic Services

  • O4A Basic Services (NB)

  • O4A Meeting (Office)

  • O4A Meeting (Site)

  • O4A Office Management (NB)

  • O4A Promotional (NB)

  • O4A Renderings

  • O4A Research

  • O4A RFP / RFQ (NB)

  • O4A Travel

*NB: Used for anything Nonbillable. E.g.. Monday Kick-Off, PD Meetings, Competitions, Office Cleanup, Office Socials/Team building

Architectural Intern

  1. Programming

  2. Site + Environmental Analysis

  3. Schematic Design

  4. Engineering Systems Integration

  5. Building Code Analysis

  6. Code Research

  7. Envelope Detailing

  8. Design Development

  9. Construction Documents

  10. Specifications + Materials Research

  11. Document Checking + Coordination

  12. Energy Literacy + Sustainability

  13. Procurement + Contract Award

  14. Construction Phase Office

  15. Construction Phase Site

  16. Management of the Project

  17. Business / Practice Management (NB)

Invoicing

O4A Expenses

All expenses are to be emailed to "receipts@o4architecture.ca" so Elizabeth can process them. Please ensure to include the following for every expense:

  • Digital Receipt or scanned copy of the printed receipt (This is required for all expenses, otherwise we can not invoice to the client or provide it to our accountant for year end)

  • Project Name

  • Project Number

  • Advise if the expense is billable to the project

  • Advise if the expense is reimbursable (please use Mike's or Deacon’s credit card whenever possible to minimize reimbursable expenses)

Instagantt

Role in O4A

Currently for use as the primary means of project scheduling and tracking. Allows for:

  • Exports aesthetically for fee proposals

  • Very user friendly program

  • Allows you to establish a baseline for comparison

Monograph has certain features but not enough for us to use it as our primary scheduling tool.

How to

• Here is a tutorial to get your started: https://www.youtube.com/watch?v=tgfjd0hmXDM

• Here is a link to get you registered in our Office account